Our ‘How To’ videos aim to give you quick insights into Lamplight. Some of them provide answers to our more frequent support questions, while others aim to expand our customers’ understanding and use of the system. They are divided up into three sections–Personal Settings, which focuses on how you can customise your own use of Lamplight, Reporting, where you will find videos based around getting information out of the system, and System Admin, which shows those with administrative access some of the things that they can do.
Please click on the links below to be taken to the relevant section.
1. Personal Settings
The videos in this section give some examples of how you can customise your own system. Any changes that you make to personal settings will not affect anyone else who is using your system.
1.1 Always Add Your Name to the Attendance List on Records
For those who add their own work records to Lamplight, this video shows you how to save time by adding yourself to the attendance table automatically.
1.2 How to Add an Email Signature
If you use communications in Lamplight, this video shows you how to set up your email signature so that it is added to any messages you send.
1.3 How to Use Group Data Views as Headings in Profiles
This video shows you how to use a data view which you have already created as a header bar, giving you a way to choose the information that you want to see at the top of each profile.
In this section you’ll find videos on viewing and getting your data out of Lamplight, usually for reporting purposes.
2.1 How to Change Table Layouts
When you’re viewing information in Lamplight tables, it’s possible to show and hide columns depending on the data you want to see. You can also save your preferred table layout.
2.2 How to Filter Your Records
If you are viewing records in a profile, or through the main menu bar, it is possible to filter them so that you can focus on the ones that you want to see. You can also add in some extra columns of information through the ‘Search’ bar.
2.3 Introduction to Group Data Views
Group Data Views can be used in a variety of ways to show your data. This video gives a general introduction to what they are.
2.4 How to Create Group Data Views
Following the previous video, this one shows you how to set up a new data view in your Lamplight system.
2.5 How to Create Report Templates
If you have a report that you need to run regularly, it is possible to set it up as a template in system admin. Lamplight will save your settings so that you can choose the report from a list the next time you want to run it. Only system admins will be able to set up a template report, but everyone with reporting access can use them.
3. System Admin
Lamplight gives administrators control over their system–adding new areas of work, merging duplicates, creating new database operators for your organisation, and many other functions. These videos will help you see how to accomplish a variety of these tasks.
3.1 How to Add and Edit Locations
This video is for anyone who needs to add a location to the list that you choose from when entering an activities record. You can also edit existing locations in the same place. (Removing existing locations will have implications for being able to report on them in future.)
3.2 How to Create Workareas and Sub-workareas
If you start providing a new service, or the same service to a different group, chances are that you will need to add to your work or sub-workareas. These are listed in the ‘when and where’ tab of your activities records, and are also important when it comes to reporting back on the work you have done.
3.3 How to Add a New Operator
As system administrator you have control of who can access Lamplight as a database operator. This video shows you how to add new operators.
3.4 How to Find and Merge Duplicate Profiles
You might find that a single person or organisation has more than one profile on your system, each one with some information in it. In this video we show you how to merge the duplicate profiles together, and then archive the one that you don’t need.
3.5 Login Policies
You can use login policies to control when and from where different database operators can log in to your system. If you want to use these you will need to set them up and apply them through system admin.