Safeguarding
Protect vulnerable people with a Safeguarding Module that makes compliance simple and secure.
Log and track concerns centrally, trigger alerts, and manage DBS checks—all within one confidential system. Dashboards and workflows keep your team aligned and responsive.
Safeguarding is one of the most important responsibilities for any charity.
The Safeguarding module provides a secure, centralised system to log, track, and manage concerns, ensuring that vulnerable people are protected and risks are handled properly.
With automated notifications, dashboards, and compliance features built in, it helps your team respond quickly, stay aligned with policies, and maintain the highest standards of care and safety.
How it can help
Centralised system to log safeguarding concerns and risks, managed by team leads or safeguarding officers.
Confidential support for vulnerable individuals, with secure tracking of interactions.
Automated notifications when a concern is raised, ensuring timely responses.
Dashboard and reporting tools to monitor safeguarding activity and trends.
Compliance support: turn written policies into clear, actionable processes.
Raise concerns easily available for the whole team to do.
Secure, confidential workflows for safeguarding leads.
Broadcast risk concerns to the team to keep everyone safe.
Manage DBS checks across the organisation, with in‑built reminders for officers.
Reduce reliance on separate systems by keeping all safeguarding data in one place.
How it works
Any operator may raise a safeguarding case about someone. Safeguarding Managers are notified, review the safeguarding case, and assign a lead contact to the case. The lead contact adds details to the case as it proceeds, sharing limited information with other team members as appropriate. At the resolution of the case a final report can be recorded and the case signed off by a manager.
Almost all data is write once and all changes are logged within the safeguarding case itself, so a full audit trail is available. Access to records added to a safeguarding case are highly restricted.
A dashboard view allows safeguarding managers to see an overview of the status of all investigations to ensure that safeguarding cases are progressed promptly. Reports provide more detailed statistical breakdowns of safeguarding cases raised.
As well as managing safeguarding cases, the module also allows you to record DBS check results and prompts when checks are missing and when renewals become due.
Let us help you
Consider your safeguarding process and how that connects with Lamplight.
Understand how any team member can raise a concern and be alerted should there be something they need to know.
View the process from your safeguarding lead so they’re confident when a concerns arrives they can act accordingly.
Understand the dashboard and reporting functionality within the system.
Embed the DBS function into processes and ensure the right people are notified when a DBS is soon to expire.
Already a Lamplight user?
To enable the module, go to system admin (you must be a system administrator) > your account > add or remove modules > tick the Safeguarding Module box to turn it on in your system. Don’t forget to click ‘update my system’ to ensure it’s activated.
To set up the module you will need to edit an operator to make them a Safeguarding Manager. Read more and find more guidance on our Safeguarding Module page.
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