Staff Management
Simplify workforce oversight with a Staff Management Module that brings everything together.
Track leave, supervision notes, and timesheets in one place, then generate reports to monitor workloads and resource allocation—no more spreadsheets, just clarity and control.
Managing staff time and activities can be complex, especially when work goes beyond direct client delivery.
The Staff Management module brings everything together in one place, removing the need for separate systems or spreadsheets. It helps you track leave, supervision notes, and how staff spend their time, while producing clear reports that show exactly where hours are going.
This makes it easier to support your team, demonstrate accountability, and ensure resources are used effectively.
How it can help
Eliminate the need for separate recording systems by tracking staff activity directly in the database.
Record staff leave, supervision notes, and time spent outside of direct client work.
Generate detailed reports from timesheet data, showing time spent per client, area of work, or type of activity.
Improve transparency and resource planning by understanding how staff time is allocated.
Support managers in monitoring workloads and ensuring fair distribution of tasks.
How it works
The Staff Management Module enables you to capture detailed personnel information for staff and volunteers. Only management can view the information in a staff profiles. You can also generate and report on timesheets and track staff development.
The Staff Management Module allows you to manage the following from your system:
- Timesheets – showing hours worked, absences, and non-contact time, and comparing them to contract hours.
- Contract details – keep details of current and past contracts held within your organisation.
- Non-contact – keep details of non-contact work undertaken, for example planning or follow-ups.
- Absences – log sickness or annual leave, including an annual leave calculator.
- Training – keep records of training undertaken.
- Appraisals – for records of supervision, 1:1 discussions and annual appraisals.
Let us help you
Review the options available for team members to access.
Consider the process for line managers/supervisors so they can best support the members of their team.
Manage the hierarchy so due diligence and confidentiality is adhered to.
Understand how reporting can be done and maximised for clear understanding.
Already a Lamplight user?
To enable the module, go to system admin (you must be a system administrator) > your account > add or remove modules > tick the Staff Management Module box to turn it on in your system. Don’t forget to click ‘update my system’ to ensure it’s activated.
To set up the module you will need to set up a hierarchy and list items to enable you to specify absence, training and other categories. Steps and guidance for this can be found in the help pages.
Read more about the module on our Staff Management introduction page as well as learning about timesheets.
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