Expenses
Manage costs with confidence using an Expenses Module that brings clarity and control to spending.
Submit, track, and approve claims directly in your database, link expenses to sessions, and store receipts securely. With templates and reporting tools, you’ll save time and maintain transparency.
Managing a charity often means keeping a close eye on spending while making sure staff and volunteers are supported.
The Expenses module makes this simple by bringing all expense claims into your existing database. It helps you track costs, approve claims quickly, and keep everything organised — saving time and ensuring transparency.
Whether it’s mileage, supplies, or event costs, you’ll have a clear picture of where funds are going and how they’re being used.
How it can help
Submit, track, and approve expense claims directly within the database.
Keep all receipts and records in one place for easy access and auditing.
Save time with templates for common expense types (e.g. mileage, travel, supplies).
Improve transparency and accountability by linking expenses to sessions.
Generate reports to share with trustees, funders, or finance teams.
How it works
The Expense Module enables you to store and track costs associated with your work. You can manage your staff expenses and keep up to date with the status of a claim and what the claim is for.
Calculate costs of sessions, locations, and staff.
By allocating the cost of staff and other resources you can calculate what your different services cost on a per-beneficiary basis.
The module will give you full reporting of the total cost information which you can view and download directly from Lamplight. You can even categorise the data by the work completed.
Let us help you
Structure the expense form to reflect the expenses your team incur.
Share how the expenses approval process operates.
Build confidence in how finance data can be extracted should it need to be.
Already a Lamplight user?
To enable the module, go to system admin (you must be a system administrator) > your account > add or remove modules > tick the Expense Module box to turn it on in your system. Don’t forget to click ‘update my system’ to ensure it’s activated.
To set up the module you will need to create cost status items and cost categories. Steps and guidance for this can be found in the help pages.
Read more about the module on our Expense Module page.
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